Workers' Compensation Insurance

Although we try to give our employees sufficient training and education to prevent injuries, sometimes work related illnesses or injuries do occur. When incidents happen our goal is to expedite the employee's medical care and assure their early return to health and work. Our organization is self insured for workers' compensation. Shasta Trinity Schools JPA is now using Schools Insurance Authority for the processing of workers' compensation claims.

Immediately report all injuries to your direct supervisor and the Early Intervention Nurse at 1-877-742-3467.

Questions regarding your Workers' Compensation Injury call Schools Insurance Authority (SIA) at (916)-364-1281 or the Human Resources department at (530) 225-0205.


Questions regarding return to work 1-877-742-3467

When An Injury Occurs:

Injured Worker

  • Immediately contact your supervisor.
  • Contact the Early Intervention Nurse at 1-877-742-3467. You will be given either first aid information or instructions on which designated health care provider to report to; Prestige Urgent Care or Hilltop Medical Clinic.
    • Prestige Urgent Care: 3689 Eureka Way, Redding (530) 244-4577Open M-Sat. 9am-9pm, Sunday 10am-6pm.
    • Hilltop Medical Clinic East: 1093 Hilltop Dr, Redding (530) 221-1565 M-F 8am-5:45pm, Sat/Sun 9am-4:45pm.
    • Hilltop Medical Clinic West: 2123 Eureka Way, Redding (530) 246-4629 M-F 8am-5:45pm Sat 9am-4:45pm, closed Sunday
  • Complete a Special Incident Report and sign the site log

After Hours: Any evening/early Morning
After 9:00 pm or before 8:00 am, report to a hospital emergency room. It is critical that you tell them you have had a possible work related injury. If you must use the emergency room, you MUST notify your department Administrative Assistant or Human Resources (225-0205) the next work day

Mercy Medical Center, Redding
2175 Rosaline Avenue, Redding, 530-225-6000

Shasta Regional Medical Center, Redding

1100 Butte, Redding, 530-244-5400

St. Elizabeth Hospital

2550 Sister Mary Columbia Drive, Red Bluff

Mayers Memorial Hospital

Highway 299 East, Fall River Mills

Red Bluff Medical Center

2540 Sister Mary Columbia Drive, Red Bluff

It is your responsibility to provide your work site with a doctor's release prior to returning to work.

When completing your time card use the exception code WC to report hours away from work as a result of your injury. It is your responsibility to try to schedule appointments after your regular work hours.


Supervisor

  • If the injury is life threatening, call 911.
  • Direct the employee to call the Early Intervention Nurse at 1-877-742-3467. If necessary, the employee will be directed for medical treatment to one of our designated health care providers:
    • Prestige Urgent Care: 3689 Eureka Way, Redding (530) 244-4577 Open M-Sat. 9am-9pm, Sunday 10am-6pm.
    • Hilltop Medical Clinic East: 1093 Hilltop Dr, Redding (530) 221-1565 M-F 8am-5:45pm, Sat/Sun 9am-4:45pm.
    • Hilltop Medical Clinic West: 2123 Eureka Way, Redding (530) 246-4629 M-F 8am-5:45pm Sat 9am-4:45pm, closed Sunday

    After Hours: Any evening/early Morning

    After 9:00 pm or before 8:00 am, report to a hospital emergency room. It is critical that the employee tell them they have had a possible work related injury. If the employee must use the emergency room, they MUST notify your department Administrative Assistant or Human Resources (225-0205) the next work day
    Mercy Medical Center, Redding
    2175 Rosaline Avenue, Redding, 530-225-6000

    Shasta Regional Medical Center, Redding

    1100 Butte, Redding, 530-244-5400

    St. Elizabeth Hospital

    2550 Sister Mary Columba Drive, Red Bluff

    Mayers Memorial Hospital

    Highway 299 East, Fall River Mills

    Red Bluff Medical Center

    2540 Sister Mary Columbia Drive, Red Bluff
  • Direct the employee to return to the work site immediately after the medical appointment. A medical note must be provided to you on the same day. If the doctor returns the employee to work on modified or light duty, determine if you can provide modified duty for the employee. Contact the Human Resources department if you need help making this determination. Please refer to the Early Return To Work Program for additional information.
  • Complete the Supervisor Report and forward a copy to the Human Resources department.
  • Please have the injury employee sign the site log

Approving the injured employees time card:

  • When reporting hours away from work as a result of an injury, the exception code WC should be used. For time spent at the doctor's office for first aid only injuries, the code WC should also be used.
  • It is the employee's responsibility to try to schedule appointments after their work hours, however, that cannot always be done. The WC exception may also be used for absences due to;
    • Visits to the attending physician
    • Attending physical therapy prescribed by the attending physician
    • Work missed due to SCOE not being able to accommodate the employee's restrictions

Site Secretary/Administrative Assistant

  • If the injury is life threatening, call 911.
  • Direct the employee to call the Early Intervention Nurse at 1-877-742-3467. If necessary, the employee will be directed for medical treatment to one of our designated health care providers:
    • Prestige Urgent Care: 3689 Eureka Way, Redding (530) 244-4577Open M-Sat. 9am-9pm, Sunday 10am-6pm.
    • Hilltop Medical Clinic East: 1093 Hilltop Dr, Redding (530) 221-1565 M-F 8am-5:45pm, Sat/Sun 9am-4:45pm.
    • Hilltop Medical Clinic West: 2123 Eureka Way, Redding (530) 246-4629 M-F 8am-5:45pm Sat 9am-4:45pm, closed Sunday

    After Hours: Any evening/early Morning

    After9:00 pm or before 8:00 am, report to a hospital emergency room. It is critical that the employee tell them you have had a possible work related injury. If the employee must use the emergency room, the MUST notify their department Administrative Assistant or Human Resources (225-0205) the next work day
    Mercy Medical Center, Redding
    2175 Rosaline Avenue, Redding, 530-225-6000

    Shasta Regional Medical Center, Redding

    1100 Butte, Redding, 530-244-5400

    St. Elizabeth Hospital

    2550 Sister Mary Columba Drive, Red Bluff

    Mayers Memorial Hospital

    Highway 299 East, Fall River Mills

    Red Bluff Medical Center

    2540 Sister Mary Columbia Drive, Red Bluff
  • Direct the employee to return to the work site immediately after the medical appointment. A medical note must be provided to you on the same day. If the doctor returns the employee to work on modified or light duty, the supervisor will need to determine if modified duty can be provided for the employee. Contact the Human Resources department if assistance is needed in making this determination. Please refer to the Early Return To Work Program for additional information.
  • Please ask the supervisor to complete the Supervisor Report and forward a copy to the Human Resources department.
  • Please have the injured employee sign the site log

Approving the injured employees time card:

  • When reporting hours away from work as a result of an injury, the exception code WC should be used. For time spent at the doctor's office for first aid only injuries, the code WC should also be used.
  • It is the employee's responsibility to try to schedule appointments after their work hours, however, that cannot always be done. The WC exception may also be used for absences due to;
    • Visits to the attending physician
    • Attending physical therapy prescribed by the attending physician
    • Work missed due to SCOE not being able to accommodate the employee's restrictions

Frequently Asked Questions

FAQ's


What are the defining characteristics of a workers' compensation injury/illness?

An injury is considered workers' comp if the employee seeks medical assistance, requires three or more return doctor visits, misses time from work, and returns to work with or without restrictions. ^top

What are the defining characteristics of a first aid injury?

An injury is considered a first aid claim if the employee seeks medical assistance, requires one doctor visit or one visit and a follow-up, does not miss time from work other than that taken to seek medical care after the injury, returns to work without restrictions, and is not prescribed medication. ^top

What are the defining characteristics of a blood borne pathogen exposure?

If the employee seeks medical assistance due to a specific eye, mouth, other mucus membrane, or non-intact skin contact with blood or other potentially infectious materials. ^top

Is head lice infestation a workers' compensation injury or first aid?

A head lice infestation is considered first aid. The employee will be reimbursed for medication, medicated shampoo, combs, etc. The time spent away from work for treatment is recorded as sick time, not worker's compensation. ^top

What is Workers’ Compensation?

Workers' Compensation insurance is paid by he employer for employees in the event they sustain a work or illness related injury. ^top

Is Workers’ Compensation and State Disability the same?

Although both are employer paid benefits here at SCOE, they are not the same. Workers’ Compensation insurance is for injuries/illnesses which occur during the course of employment or arise out of employment. State Disability is for any injury/illness that is not work-related. ^top

How do I file a Workers’ Compensation Claim?

If you feel you have suffered a work-related injury/illness, you should report this to your site secretary and/or your supervisor immediately. You will be given the phone number of the Workers' Compensation Nurse at SIA. If is is determined you have suffered more than a first aid injury, the nurse will direct you you to your designated doctor or one that is provided by SIA.

The special incident report still must be completed and turned in to Human Resource Services. The claim form will be taken care of by the SIA nurse (DWC-1 form). If the doctor decides that you have only experienced a first aid injury, you still must complete the Special Incident Report and turn it in to Human Resource Services. All incidents are investigated, no matter how small, and the supervisor is still required to file a report. ^top

Who is responsible for the doctor's bills if my claim is denied?

If you report an injury, visit the doctor, and the claim is later denied, then SCOE is responsible for up to $10,000. ^top

What Workers’ Compensation Benefits are available to me?

You will receive reasonable medical care and partial wage replacement. ^top

If the doctor releases me to work with restrictions, but I don’t feel that I can come in, what are my options?

Your doctor directs everything the employer does. If the doctor says you can return to work with restrictions, then your supervisor will evaluate the dynamics of your worksite and the essential functions of your job to see if he/she can accommodate you. If he/she can, then you are expected to return to work.

If you are feeling so badly that you cannot come in to work, or can’t accomplish the tasks the doctor says you can, then you are expected to go back to the doctor and have him re-evaluate your condition. You will then need to bring a set of restrictions to your supervisor.

If you do not go back to the doctor and do not come in to work, then the time you are away from work will not be counted Industrial Accident Leave. It will be counted as Personal Necessity and you will not receive workers’ compensation benefits for the time you are away without a doctor’s note. ^top

Will I be paid for time off work for a doctor’s appointment or physical therapy due to my work-related injury?

Doctor appointments including physical therapy treatments should be scheduled before or after work if possible, or as close to the end or the beginning of your scheduled work time. We realize that it is not always possible to schedule outside your shift, but contractually it is preferable. Remember that any of this time goes against your industrial accident leave. If you should need to have a surgery or home care, the time you took away from work is lost to you.

If the appointments occur during work hours you will be paid. The time is recorded on your timecard using the WC code. Make sure you write an explanation in the note section of your card describing why you were absent. If you do not, it will be charged to Personal Necessity Leave. Remember, you will also be reimbursed your mileage. ^top

When will I receive Temporary Disability payments?

If you are a 12 month employee you will be getting your regular check. SCOE employees receive 60 days of Industrial Accident Leave (classified employees are eligible for this once they have passed their probation), which does not touch sick leave. If your disability lasts longer than 60 days, then your sick leave will kick in for the time not reimbursed by the workers’ compensation carrier. If you are less than a 12 month employee, or on summer break, but are still off after 60 days, you will receive your check directly from the carrier. Disability payments are paid every 14 days. ^top

How much are temporary disability payments?

Temporary disability payments are 2/3 of your weekly income up to a yearly maximum. ^top

Pamphlets & Forms